Hours and special hours
Ice storms, holidays and long weekends send many patients to injury clinics, so special hours should always be current.
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Get results in days, not monthsResults in days, not monthsA patient with a swollen ankle opens a map, not a website. A primary care coordinator checking whether your office takes new referrals looks at your listing before your site. If the hours are wrong, the address belongs to an old building or the phone number rings in a billing office that is not staffed, you lose both. We set up and maintain the practice listings, practitioner listings and walk-in clinic details that Google Maps uses to decide who to show.
Why the map matters here
Bone and joint problems are unusually tied to place and time. A sudden injury creates a search that says "open now" and "near me" in everything but words. A scheduled hip consultation creates a search about distance and parking for someone who may not drive far after surgery. Both are decided in the map results, where a handful of listings show hours, reviews, photos and a call button.
The listing is also where reviews live, and for a surgical specialty reviews are read closely. Patients look for how the surgeon explained things, how the staff handled pain and whether the office was organized. Those are the same signals referring offices quietly gather from their own patients, so a strong profile helps both audiences at once.
Profile structure
| Listing type | When to create it | What it should show | Watch out for |
|---|---|---|---|
| Main practice listing | One for each staffed office patients can visit | Practice name, specific category, services, hours, phone that is answered | Virtual offices, shared suites and unstaffed addresses are not eligible |
| Walk-in or urgent injury clinic | When hours and staffing differ from the office | Separate hours, imaging and casting if offered, who can walk in | Do not claim hours you cannot staff |
| Surgery center or imaging suite | If patients visit it as a public location | Its own name, address and services | Only if it is actually open to patients and the name is accurate |
| Individual physician listing | For surgeons who see patients and are publicly reachable | Name with credential, category, practice phone, link to the surgeon page | Reviews are split between listings; keep details consistent |
| Satellite or outreach clinic | Part-day locations, rotating schedules | Exact days and times, services offered there | Wrong days send patients to a locked door |
| Physical therapy or hand therapy suite | If it is a separate patient-facing business | Its own details | Do not duplicate the practice listing |
Categories and services
Google offers categories for orthopedic surgeons and orthopedic clinics, as well as related ones like sports medicine physician, hand surgeon and physical therapist, and the list shifts from time to time. The primary category is the strongest signal about what you are, so choose the most specific one that honestly fits what the listing represents, and use secondary categories for the other services patients really can book there. A practice location with many surgeons usually takes a clinic or group category; a physician listing takes the surgeon category that fits that person. Avoid copying the same set of categories onto every listing, since different listings should present different strengths.
Services, descriptions and attributes should read like a patient's vocabulary, not a billing code list: ACL injuries, knee replacement, rotator cuff, fracture care, carpal tunnel, back pain consultations, second opinions. Keep the business description factual and free of outcome claims.
Setup
We list every address, phone number and name the practice has used and every listing Google, Apple and Bing show for them, including old offices and former surgeons.
Duplicates are merged or removed, former physicians' listings are updated, and the correct primary listing is verified.
Categories, services, descriptions, hours, appointment links and attributes are completed to match the website.
Entrances, parking, waiting room, imaging and the care team, so a worried patient can picture the visit.
A simple request routine at the right moment, with replies that never reveal health information.
Reviews
Surgical reviews are emotional, and a reply that confirms the patient was treated can disclose protected information. The safe approach is generic and warm: thank the reviewer, invite them to call, take the conversation offline and never confirm treatment details. Ask counsel or your compliance officer to approve a short set of reply templates, and make sure whoever answers reviews knows not to improvise.
Ask for reviews at the point of strongest satisfaction, such as after a good follow-up visit or after the cast comes off, not in the middle of recovery. Never offer incentives, filter who gets asked or publish fabricated reviews; the platform bans these and patients can smell them.
Posts, photos and Q and A
Holiday and storm closings
Ice storms, holidays and long weekends send many patients to injury clinics, so special hours should always be current.
Real places and people
A photo of the entrance and the parking lot answers a question patients rarely think to ask.
Seed the common ones
Do I need a referral? Do you take walk-ins? Is there X-ray on site? Answer them yourself.
Seasonal notices
Ski, football and youth sports season posts, flu closures and clinic changes.
One clear path
Link to the page patients should use, and keep it free of patient data fields where possible.
What you accept
State plans carefully and update them every year.
Common failures
| What we find | What it does to patients | The repair |
|---|---|---|
| Hours copied from the front office to the injury clinic | A person with a suspected fracture arrives to a dark lobby | Separate, accurate hours for each service, with special hours for holidays |
| A tracking number that rings a call center after five | Patients and referrers reach a recording instead of a nurse | A number that goes to the right queue at the right time, with a clear after-hours message |
| A departed surgeon still listed at your address | Patients ask for a doctor who is not there, then leave a poor review | Update or remove the listing and correct the website the same week |
| The group name stuffed with services | Google may suppress or suspend the listing | Use the real legal or signage name only |
| Three listings for one building after a merger | Reviews are scattered and neither listing ranks well | Merge and verify the one that belongs |
| A website link that lands on the home page | Patients cannot find how to book | Point the link to the right appointment or location page |
| Old insurance statements | Patients arrive expecting coverage that ended | Review the list yearly and soften wording where plans change often |
| No answers to common questions | Callers use the phone line to ask what Google could have told them | Seed the Q and A with referrals, walk-ins, imaging and parking |
Referral eyes
Referral coordinators and primary care staff rarely ask you for a brochure. They glance at your listing, see whether it looks current and then decide how comfortable they feel sending a patient. Reviews that mention prompt scheduling, clear instructions and good communication after surgery matter to them as much as to patients, because their own phone rings when something goes wrong.
Keep the practice listing presentable for that audience: a phone line that connects to people who can accept referrals, a website link that reaches a provider page and photographs that show a real, organized, welcoming practice. If you run an outreach or telehealth consult option, say so in the description without exaggerating what it replaces.
Multi-office groups face a particular trap. When each office has a slightly different name format, referrers cannot tell whether they are looking at one group or three. Use one naming convention across the locations, with the town or campus as the only variable, and match it across the website, directories and listings. The citation work on the citations page covers keeping that consistent everywhere else.
Calls from the map
For many practices, the call button on the map listing is the single biggest source of new contacts. Measuring it takes a tracking number, but that number should be chosen with care. Call recording can capture details about a person's condition, so many practices turn recording off, use short announcements where it is on and limit access to recordings. Ask your counsel and the call-tracking vendor about a business associate agreement before enabling any feature that stores audio or transcripts. We are not your compliance advisor, and we will work inside whatever rules your privacy officer sets.
Good call tracking also tells you what to fix. If a high share of calls from the map arrive during the lunch hour and go unanswered, the problem is staffing, not marketing. If callers keep asking whether you take a particular plan, that belongs on the listing and the website. The report we send each month points those things out.
Pricing
Details
Google profile management is included in every Organic Growth plan: $1,495 a month for Silver, $2,495 for Gold and $3,495 for Platinum. There is no setup fee or contract.
Often, if the surgeon sees patients and can be reached at the practice location. It helps name searches, but reviews split across listings, so we decide case by case.
If the clinic has its own staffed hours and patients can come without an appointment, we can describe them carefully, so they match what really happens at the door.
Update or close that practitioner listing and fix the website the same week. Old listings that still show your address confuse patients and referrers.
Yes, a staffed location where patients can meet you. Mail drops and virtual offices are not eligible, and we will not set them up.
We flag policy violations through Google, reply politely without confirming treatment, and keep asking real patients for honest reviews so one bad review is only a small share.
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Get in Touch
Send us the name of each location and we will check hours, categories, duplicates and the surgeon listings in one pass. Call 610-825-4363 or write hello@getphound.com.
